Job Title: Executive Assistant (Client-Facing)
Location: Vasant Kunj 
Employment Type: Full-time
 

Role Overview

We are seeking a smart, organized, and confident Executive Assistant to support senior leadership and assist in client coordination. This role is ideal for early-career professionals who are eager to learn, highly communicative, and comfortable interacting with clients, vendors, and internal teams.

Strong verbal and written communication skills are essential, as the role involves regular client interaction, email communication, and coordination responsibilities.

Key Responsibilities

• Executive & Administrative Support
• Assist senior leaders with calendar management, meeting scheduling, and daily coordination.
• Prepare meeting agendas, notes, presentations, and follow-ups.
• Handle professional email communication on behalf of leadership when required.
• Client & Stakeholder Interaction
• Act as a point of contact for clients and external partners for scheduling and coordination.
• Draft and respond to emails, messages, and basic documentation with clarity and professionalism.
• Support smooth coordination for client meetings, calls, and visits.
• Travel, Events & Coordination
• Assist with travel bookings (flights, hotels, cabs) and itinerary preparation.
• Support internal meetings, client events, and office activities.
• Coordinate with vendors for travel, events, and admin-related services.
• Reporting & Documentation
• Maintain trackers, MIS reports, and records using Excel or Google Sheets.
• Organize documents, data, and internal records accurately.
• Support billing coordination and basic invoice tracking.
• Assist with office coordination, inventory tracking, and vendor follow-ups.
• Support onboarding and admin induction activities for new joiners.
• Provide general administrative and coordination support to teams.

Skills & Requirements

• Excellent verbal and written communication skills in English (mandatory).
• 0–3 years of experience in administrative, coordination, or support roles.
• Proficiency in MS Office, MS Excel, and Google Workspace.
• Good interpersonal skills with a client-facing attitude.
• Strong organizational skills, attention to detail, and willingness to learn.
• Ability to multitask and work in a fast-paced environment.

Educational Qualification

Bachelor’s degree in any discipline (fresh graduates with strong communication skills are welcome).